The fine print, kept friendly
Our policies.
Everything you need to know about booking with The Sunflower Club. If anything here is unclear, call us at +1 814 454 4111 or email support@dsunflower.com — we're happy to walk you through it.
Booking & deposits
A dated proposal and a 50% deposit secure your event date. The remaining balance is due 14 days before the event. Deposits are applied to your final invoice, and dates are held on a first-come, first-served basis.
Cancellations & rescheduling
Cancel 45 or more days before your event for a full refund of everything except the deposit. Within 30 days, the deposit is non-refundable but may be credited toward a new date within 12 months. Rescheduling is free up to 30 days out, subject to availability.
Weather & backup plans
Every outdoor event we plan includes a written rain plan. Backup tents or an indoor alternate are confirmed 72 hours ahead of the event, and we coordinate the switch with your venue and vendors so your day stays on schedule.
Liability & insurance
The Sunflower Club carries full general liability insurance and can provide certificates to your venue on request. We coordinate vendor access, permits and load-in/load-out, and we leave every space clean after the last guest leaves.
Privacy policy
We collect only the information needed to plan your event — your name, contact details and event preferences — and never sell or share it with anyone outside the vendors working on your event. Ask us at support@dsunflower.com to review or delete your information at any time.